PDPL (Personal Data Protection Law)

KAUTEK OTOMOTİV AŞ

CLARIFICATION TEXT WITHIN THE SCOPE OF THE LAW ON THE PROTECTION OF PERSONAL DATA NO. 6698

KAUTEK OTOMOTİV AŞ takes all kinds of technical and legal measures in accordance with the Law on the Protection of Personal Data No. 6698 (“KVKK”) in the processing of your personal data due to its ongoing activities. Data subjects can access detailed information regarding the processing of their personal data, transfer to third parties, legal reasons for personal data collection, and their rights under the KVKK from the clarification text below.

A. Purposes of Processing Personal Data

Your personal data is processed by KAUTEK OTOMOTİV AŞ as the data controller or by real/legal persons to be appointed by it, under the following situations and conditions:

To improve, develop, diversify our services and activities, to produce alternatives, and to offer them to the people with whom we have a commercial relationship,
To prepare various reports, researches, and presentations, to plan emergency management processes, to follow up on finance and accounting works, and to ensure security within our Company,
To issue documents that we are obliged to issue in accordance with the relevant laws,
To promote and announce our Company and the events we participate in/organize and to inform the public,
To execute and follow up on financial reporting and risk management transactions, to create and follow up on visitor records, to develop and improve public relations and marketing policies,
To determine and implement our commercial business strategies,
To fully perform the contracts to which our Company is a party and to check whether the counter parties perform the contracts fully,
To ensure the legal security of real/legal persons who are in a commercial relationship with our Company,
To fulfill our after-service obligations,
To keep our Company's commercial books, invoices, tenders, checks, and payrolls in accordance with the legislation and to carry out the processes related to these transactions correctly,
To ensure the security of our Company's buildings, facilities, and working areas with camera recording and other security measures and to control entries and exits,
To evaluate the recruitment processes of our employee candidates, to create personnel files of our employees, and to maintain our Company's Human Resources policies,
To take necessary measures for occupational health and safety within the scope of our obligations arising from the legislation, to plan and carry out training processes, and to intervene early in health-related issues,
To increase the morale and motivation, performance level, and satisfaction of our employees, their interactions with each other and our Company, and to ensure their loyalty to our Company,
To detect communication and determine the content in case of communication via our call centers or company phones with voice and call recordings,
To perform personnel activities more effectively,
To fulfill our other obligations, especially the debt of paying wages arising from employment contracts,
To carry out our commercial purchasing and corporate correspondence,
To operate the disciplinary process in events that may occur in the workplace,
To carry out activities aimed at customer satisfaction,
To fulfill the demands of public institutions and organizations,
To provide internet access to our guests visiting our businesses and facilities,
To prepare business execution programs, to prepare and implement shift lists,
To plan and execute shuttle services and various logistics activities,
To create statistical data, record visitor information, and provide feedback in case our website is visited,
To perform our necessary quality and standard audits or to fulfill our other obligations determined by laws and regulations,
To notify changes in the legislation or policies we have accepted or to make notifications concerning the data owner.

B. Transfer of Personal Data

Your processed personal data may be transferred for the purposes listed above and within the framework of the conditions determined by the KVKK to:

Judicial bodies, judicial authorities, law enforcement forces, and other legally authorized public institutions and organizations in line with the demands of various public institutions and organizations,
Our suppliers, audit firms, certification bodies, and information security firms for the purpose of establishing the necessary quality, confidentiality, and standards,
Our business partners, shareholders, and suppliers for the purpose of preparing and implementing strategies related to our activities,
Our business partners, suppliers, and shareholders for the purpose of raising our quality standards and creating our marketing strategies,
Health institutions, hospitals, legally authorized third parties, and relevant public institutions and organizations for the purpose of fulfilling our obligations within the framework of occupational health and safety legislation and emergency medical interventions,
Domestic and foreign real/legal persons and public institutions and organizations with whom we cooperate in order to carry out our Company's fields of activity,
Our shareholders and business partners for the purpose of planning, executing, and maintaining our human resources processes,
Our business partners and suppliers for the purpose of carrying out advertising, publicity, and promotion processes,
Audit firms and relevant public institutions and organizations for the purpose of auditing our activities,
Our suppliers, shareholders, banks, tax offices, and other public institutions and organizations related to the audit of payment processes for the purpose of carrying out our payment processes and banking and finance transactions,
Solution partner companies, our suppliers, and firms operating in this field that carry out repair, maintenance, repair, and service services,
Security companies for the purpose of ensuring workplace security,
Third parties and institutions requesting references based on a valid legal reason, limited to the subject of the request,
Insurance companies and banks for the purpose of carrying out insurance and private pension processes,
Cargo companies, PTT (Post Office), and Notaries for the purpose of carrying out communication and shipping processes,
Software companies and our suppliers operating in this field due to the operating systems, computer programs, software, cloud services used within the Company and their maintenance and repair,
Third parties, consulates, visa application centers, and legally authorized persons providing services in this field for the purpose of carrying out domestic and international travel and accommodation processes,
Our suppliers, research, and survey firms for the purpose of carrying out research and survey activities within the framework of customer and personnel satisfaction,
Domestic and/or foreign private and public legal entities for the purpose of increasing the Company's recognition and brand value, improving internet infrastructure, and maintaining currency,
Institutions/organizations providing these services established domestically and abroad for digital data within the scope of security, technology, and cloud services,
Our business partners, dealers, and suppliers for the purposes of fulfilling foreign exchange, export-import, fiscal and financial, legal permissions, and responsibilities,
Firms from which services are received operating in this field for the purpose of carrying out events, conferences, celebrations, weddings, and similar social events,
Tourism firms, hotels, and organization companies for accommodation, transportation, and tourism purposes.

C. Method and Legal Reason for Collecting Personal Data

Personal data within KAUTEK AŞ is collected through all kinds of verbal, written, or electronic media, primarily through the methods listed below, by observing the data processing conditions stipulated in the KVKK:

Contracts and offers
Official letters from public institutions and organizations
Persons specified as references by the person
Notifications received through our business and solution partners
Face-to-face interviews
Firms from which we receive support in the field of Human Resources
Cookies and log records used in the internet environment
Social media applications
Applications made to our call center
Survey studies
Applications and interviews made by hand, by post, or electronically
Devices recording audio and video with CCTV inside and around our buildings, facilities, and working areas

This information is obtained for the purposes of presenting our activities within the framework of the laws and in this context, enabling our Company to carry out its services, sustain its commercial life, and fulfill its responsibilities arising from the laws completely and accurately.

D. Storage and Disposal of Personal Data

Our company stores personal data in proportion to the purpose of processing, in line with the purpose of processing personal data. Personal data is stored until the end of the period required by the relevant legislation in case the purpose and/or reason for processing has disappeared. When the purpose and reason for processing personal data disappear, personal data will be destroyed when the limitation periods necessary for the provision of our obligations arising from the laws are completed.

E. Rights of the Data Subject

Every data subject has the following rights pursuant to Article 11 of the KVKK:

To learn whether personal data is processed,
To request information if personal data has been processed,
To learn the purpose of processing personal data and whether they are used in accordance with their purpose,
To know the third parties to whom personal data is transferred domestically or abroad,
To request correction of personal data in case of incomplete or incorrect processing and to request notification of the transaction made within this scope to third parties to whom personal data is transferred,
To request the deletion or destruction of personal data in the event that the reasons requiring its processing have disappeared, despite being processed in accordance with the KVKK and other relevant law provisions, and to request notification of the transaction made within this scope to third parties to whom personal data is transferred,
To object to the occurrence of a result against the person himself/herself by analyzing the processed data exclusively through automated systems,
To demand compensation for damages in case of damage due to the unlawful processing of personal data.

The data subject may submit their requests regarding these rights to our Company's address written below in writing via a notice to be sent through a notary public or by applying in person by presenting an identity document. The requests of the data subject will be evaluated and decided free of charge as soon as possible and ultimately within thirty (30) days at the latest. If the evaluation and decision-making process requires an additional cost, the fee in the tariff determined by the Personal Data Protection Board will be taken as a basis.

Please review our cookie policy to get information about the cookies we use on our website. Presented to the public with respect.